Simple, transparent pricing
Start with a 30-day free trial. No credit card required. Pay a flat base price and only pay more as you grow.
Starter
For independent landlords getting started
- 60 units included
- $2/unit after 60
- Tenant & lease management
- Online rent collection (ACH + card)
- Basic accounting (GL + chart of accounts)
- Maintenance requests
- Tenant & owner portals
- Email alerts
- Email support
Professional
For growing property managers
- 100 units included
- $1.50/unit after 100
- Everything in Starter
- Full accounting with GL drill-down
- 30+ financial reports
- AI document classifier + auto-GL-link
- AI listing description writer
- Zillow / Realtor.com / Apartments.com syndication
- Tax Center with Schedule E (PDF + CSV export)
- Auto-depreciation (27.5-yr + 5-yr MACRS)
- 1099 generation (NEC & MISC)
- Background checks (Checkr)
- Vendor management
- Priority support
Business
For established PM companies
- 300 units included
- $0.75/unit after 300
- Everything in Professional
- Plaid bank feed with auto-matching
- One-click reconciliation
- AI bank transaction categorization
- AI tax deduction advisor
- Mortgage chain tracking + onboarding wizard
- Pre-service expense reclassification
- Credit reporting
- Custom lease templates + signing
- Lease renewal automation
- Custom email domain + app domain
- Multi-factor authentication
- Dedicated support
Built-in AI — not bolted on
RentFlow uses Claude AI end-to-end. Other property tools charge extra for one or two AI features; these are all included at the listed tier.
Drop a PDF, AI tags type + property + vendor and auto-links to the matching GL entry.
Categorizes incoming Plaid transactions against your chart of accounts.
On /payments/match, AI suggests the right tenant lease for ambiguous deposits.
Scans your year-to-date books and suggests missed deductions & recategorizations.
Finds rehab costs dated before placed-in-service and posts correcting JEs to capitalize them to basis.
Ask questions of your general ledger in plain English.
Your 30-day free trial
No card required to start. Full Professional features for 30 days, capped at 60 units.
On day 30 we’ll email you a reminder — add a card to continue, or your account auto-downgrades to read-only. Nothing gets deleted.
Things your subscription doesn’t cover
Payment processing: Stripe’s standard 2.9% + 30¢ on card payments, $0.30 on ACH via Plaid. These are pass-through — we take none.
High-volume AI: document classification & AI-assist run on metered usage; typical DIY landlord is $0-2/mo extra, large portfolios may see $5-15/mo.
How we stack up
Comparing a 50-unit portfolio on a mid-tier plan. Competitor pricing researched late 2025; verify current numbers on their sites before making a decision.
| Feature | RentFlow Professional | Buildium Essential | Appfolio Core |
|---|---|---|---|
| Base price at 50 units | $149/mo | ~$95/mo | $298/mo (floor) |
| Monthly minimum | $59 | $58 | $298 |
| Units included in base | 100 | 20, then $1.25/unit | Unlimited (floor applies) |
| Tenant screening (credit + background) | Included | $18/report add-on | $15–25/report add-on |
| E-signing | Included (Business) | $30/mo add-on | Included |
| Credit reporting to bureaus | Included (Business) | Add-on / partner | Add-on |
| Tenant convenience fee on card | 2.95% (+$5 min) | ~2.95% | ~2.49% |
| ACH fee to tenant | $0 | $0 | $0 |
| Branded customer subdomain | Included | No | Add-on |
| AI document classification | Included | No | Limited |
| AI bank categorization | Included (Business) | No | Limited |
| AI tax deduction advisor | Included (Business) | No | No |
| AI ledger chat | Included (Business) | No | No |
| Schedule E + auto-depreciation | Included | No (export to accountant) | Partial |
| 1099 generation (NEC + MISC) | Included | $99 add-on per year | Included |
| Zillow / syndication | Included | Included | Included |
| Custom lease templates | Included (Business) | Included | Included |
| Bank feed + auto-reconciliation | Included (Business) | Limited | Included |
| Mobile app | Web + PWA | Native apps | Native apps |
| Public API | Roadmap | Limited | Yes |
| Surprise add-on fees | None | Several | Several |
Pricing and feature inclusion on competitors' sites can change. We verified late 2025;Buildium/Appfoliopublish current numbers on their sites.
All plans include a 30-day free trial with 60 units. Cancel anytime.